Tips & Articles
Q – We are an air-conditioning and heating contractor. We have annual maintenance agreements with many of our clients and we are trying to determine the best way to track the profitability of each agreement by year. What is the best way to accomplish this?
A – Well for starters, Field Service Management is a QuickBooks add-on that can handle this very elegantly. There is a fully functional Maintenance Agreement module built right in. However, in this case you are looking for something that can be done in base QuickBooks with no add-on software.
Question: Can I run a report in QuickBooks Point of Sale that shows the type of payments we took for a particular month? I would like to see a summary as well as a detail by type.
Answer: You definitely can. Go to Reports>Payments>Payment Summary. Filter for whatever time period you’re seeking and click on the “Apply date range” button.
Question: I am a new horse trailer dealer and I take deposits on custom trailer orders. Once the deposit is received I place the order with the Manufacturer. Several weeks later the trailer is delivered and we invoice the customer. I need to know how to record the invoice for the deposit and how to invoice the customer at delivery.
One of the great things about using QuickBooks to print your W-2 forms is that W-2 Copy A and W-3 forms can be printed on plain paper. You can save the cost and time of having to order the preprinted Red Copy A forms required by the IRS because The SSA (Social Security Administration) approves Intuit's W-2 (Copy A) and W-3 each year in accordance with IRS Publication 1141, General Rules and Specifications for Substitute Forms W-2 and W-3.
As year end approaches it’s time to prepare for filing Forms 1099 and 1096. There are various versions of the 1099 form but the most common is the 1099-MISC which is the focus of this article. The instructions for the form 1099-MISC are detailed and can be confusing. According to the IRS website you must File Form 1099-MISC, Miscellaneous Income, for each person to whom you have paid during the year:
Did you know that you can edit a Bill of Material on the fly when building assemblies in QuickBooks Enterprise Solutions?
This is not something that can be done using QuickBooks Pro, QuickBooks Premier or QuickBooks Online. Many of our clients have Bill of Materials that need to be adjusted slightly based on customer order criteria. Instead of creating multiple BOMs for virtually the same item they simply adjust the BOM at the time of the build. This allows for great flexibility with custom orders that vary from the standard BOM.