Tips & Articles

What QuickBooks Users Should Know About EMV Chip Card Migration

EMV credit cards and QuickBooks

Whether you’re a merchant or a customer, you should take the time to read about EMV and how it might affect you.  This article will summarize the information both merchants and cardholders should know about the new credit card payment standards known as EMV.

What's New in QuickBooks 2016 Desktop

What's new in QuickBooks 2016

QuickBooks Bill Tracker

One of the new features in 2016 is the Bill Tracker.  This can be located by clicking the Icon on the Navigation Bar as shown below or by clicking the Vendors drop down menu.  Similar to the Income tracker from previous years, this feature allows us to track “money out” and is available in all 2016 versions.  Below are some highlights of this new feature:

QuickBooks Online: How to Record and Process Credit Card Payments

Processing credit card payments in QuickBooks Online

There are a variety of ways to record or process a credit card payment so that it will show up in your QuickBooks Online.  This article will discuss using Sales Receipt, Receive Payment and Bank Deposit to record customer payments. It will also discuss how payments received from customers using the Intuit Payment Network service will get entered into QuickBooks Online.

Process a Credit Card Payment through the Sales Receipt Option

A sales receipt is useful when there is no invoice for the customer in QuickBooks and you don't want to create one.

How to Record and Process Credit Card Payments in QuickBooks 2015

Processing credit card payments in QuickBooks

There are a variety of ways to record or process a credit card payment so that it will show up in your QuickBooks data file.  This article will summarize the steps to process a customer credit card payment if you are using Intuit merchant services.  It will also discuss how to record payments manually.

How to Record Joint (Two-Party) Checks in QuickBooks

Joint two-party checks

In most cases, joint checks (sometimes called Two-Party checks) are received by sub-contractors in the construction industry.  Many of our contractor clients receive these checks and they are made payable to “XYZ Sub-Contractor” and “ABC Supplier.”  In this case, ABC Supplier is the Vendor of XYZ Sub-Contractor and has supplied material for a particular job.

The General Contractor does this with the intent to ensure the supplier gets paid timely by the sub-contractor.  Additionally, this will prevent a lien from being attached to the property.

Using Bank Feeds in QuickBooks Online - QBO

bank feeds in QBO

If you’d like to save time from manual data entry, consider using Bank Feeds to connect to your bank and credit card accounts to QuickBooks Online (QBO).  You will have the flexibility to see which transactions in the bank match transactions already in QuickBooks as well as easily add transactions that aren’t already in QuickBooks.  Over the course of time, the process of adding and matching transactions from your bank feed into QBO gets easier and faster because QuickBooks learns from your choices and offers suggestions to help expedite the process. 

How to Scan Tracking Confirmation from UPS or FedEx into QuickBooks POS

UPS FedEx tracking code in QuickBooks

Question: We are a supply chain management firm that specializes in web-based barcode technology, on demand freight optimization tools and third party logistics/transportation services.  We are implementing a tracking system (WITS) and a multi-carrier rate shopping solution (Clippership) for a local college in Orlando Florida.  As part of this overall implementation we are looking for a QuickBooks Point of Sale system that will handle all transactions in the college’s mail room.  We want an easy to use system that our student volunteers can use for the benefit of the students and faculty th

This Week's Question: Adding Custom Discount Names to QuickBooks

Adding custom discount names in QuickBooks

Question – How do I add customized Discount Names to track discount by category or event?  This is very important since we run several promotions throughout the year.

Answer – This is a great question so hopefully we can provide an easy solution.  In POS V12 click on the Inventory drop-down menu and then choose Price Manager.  In my opinion, I have no idea why Intuit decided to put Discount Names in the Price Manager but I digress. 

In the example below, we want to add custom Discount Names.  Click on the “Set Up Manual Discount" button.

Using Barcodes with QuickBooks Point of Sale

Using barcodes with QuickBooks

Using barcodes with QuickBooks Point of Sale is the easiest way to track inventory and quickly ring up sales and get your customers through the checkout line efficiently.  Two key components you’ll need are the Honeywell 1300 VAD barcode scanner (wired) and the Zebra LP2824 USP barcode/label printer.  Alternatively you can use a Wireless Barcode Scanner (Honeywell MS6235 Voyager BT). 

Barcode scanners and printer